1. Adopt a Zero Trust Security Model

The “castle-and-moat” era of security is over. Today, every user, device, and app must be verified, irrespective of where they connect from. This means

• Identify verification, multi-factor authentication and least-privilege access

• Continuous verification, whether someone logs in from HQ or a coffee shop

• Micro-segmentation to ensure one compromised account doesn't compromise the enterprise

• AI-driven anomaly detection to spot suspicious behavior early

Company spotlight: Google’s BeyondCorp framework eliminated VPNs and secured its 100,000+ employees under a Zero Trust perimeter.

2. Consolidate and Govern Collaboration Tools

The average enterprise now uses over 80 SaaS apps, many of them overlapping.  This may result in tool chaos, rising costs, and security blind spots. Companies should

• Conduct regular audits of the tech stack

• Retire redundant tools

• Appoint “tool champions” to manage integrations, permissions, and training

• Use analytics guiding whether to upgrade, replace, or retire tools

Company spotlight: Workday cut tool count in half by standardizing on Miro, boosting collaboration while eliminating redundant platforms.

3. Standardize Communication and Workflow Protocols

Remote teams don’t fail because of lack of effort but due to lack of clarity.  Companies should

• Define rules for sync vs async communication (e.g., Slack vs email vs ticketing system)

• Use templates for briefs, retrospectives, and decision logs

• Establish clear escalation paths and approval flows

• Implement No-meeting days and automated updates to reduce interruptions

Company spotlight: Atlassian relies on Jira + Confluence templates to enforce consistent workflows across thousands of teams worldwide

4. Automate Onboarding and Offboarding

Automation is the answer if onboarding takes weeks, and offboarding leaves lingering access.  

• HRIS-triggered workflows for account creation, license provisioning, and device setup

• Role-based templates to provide exactly what an employee needs on Day 1

• Automatic revocation of access on last day, without chasing checklists

• Dashboards to spot bottlenecks before they become risks

Company spotlight: Zapier uses its own automation platform to manage onboarding/offboarding, cutting IT tickets by 80%.

5. Cultivate a Remote-First Culture of Trust and Accountability

Technology sets the foundation. Culture sustains it.  

• Train Managers to focus on outcomes, not hours online

• Build psychological safety through regular check-ins and shared norms

• Create digital watercoolers and recognition programs to strengthen belonging

• Offer transparent career ladders so distributed employees don’t feel “second-class”

Company spotlight: GitLab’s 1,600+ remote employees thrive under a 100% remote culture, codified in its open-source handbook.

PR GLOlinks

At PR GLOlinks, we’ve seen first-hand what distinguishes thriving distributed teams from those constantly firefighting.  We enable enterprises to scale globally with compliance-first hiring and distributed workforce solutions. Our expertise ensures you can:

• Hire top talent anywhere in the world, without setting up costly local entities

• Stay compliant with local labor laws, payroll regulations, and tax frameworks

• Reduce risk through secure workforce onboarding, tool governance, cultural integration

• Operate with confidence, whether you’re expanding into one new country or twenty